One of the most important things you must do to keep your business running smoothly is staying organized. Having to do organization may seem like a task that will drag on and on but it doesn’t have to be. Organization is a team effort. There are many ways and tools to help keep the business, employees, and the boss organized.
What are our goals as a company?
Whatever industry you are in having goals for the company and all the employees as a team is important. Everyone is a leader, has their opinion, and may or may not have a way to stay organized. As a team creates goals, talk about how you will reach them, and keep track of them as you go. Make this an interactive time and really put in the effort. All the goals that have been agreed on can be kept in a place where all can see as a friendly reminder.
Remember that goals can be long term and short term. Pick the kind of goal that you want to achieve first with a time setting that is reasonable. Goals can range to a variety of things like becoming a stronger team, making more revenue, coming up with ideas, etc. Don’t set too many goals that it will become overwhelming. The amount is up to you and your team. Be thoughtful about the needs of the company and the employees. What will make work less stressful? What will keep work flowing?
Organization!
Here we are! What keeps work organized? For starters, the environment is extremely important. No one wants to work in a place that is unclean or has an unwelcoming feeling. No matter where your business is located it should be a place that is open to all and is a comfortable space.
A way to do this is to utilize color in the workspace, use a color-coding system for projects and documents, color can play a big part in your employee’s productivity. If your office and building are a non-creative white, beige, grey, get rid of it! Using colors like blue and green for calmness and productivity, yellow for optimism and creativity, red for any job that requires physical activity like the gym.
The office space should be walkable, there is enough space for everyone, and everything has its designated spot. Clutter-free workspace! The desks, work supplies, tables, chairs, phones, wires, etch should be placed neatly. The cleaner and open space is the more creativity will flow and getting tasks done will be easier.
Tool’s
As I said before some may or may not know how to stay organized so having tools that can help with it will make it easier. Having sheets for everyone to track one’s own work with date and time. It can be done on paper or digitally. Google Drive, for example, offers many tools for documents, PowerPoints, excel, and so much more that make it easy to share. To keep documents, projects, and communication on an online system Bitrix may be a helpful tool as well. Another useful tool is Basecamp, here you can communicate back and forth on projects or company details. There are more tools out there that are free or may cost some money. As long as you pick what is best for your company then your organization extravaganza can begin!
